Track and Field Setup

Purpose

Set up a track and field meet in 2Timer before race day, including disciplines, rounds, heats, lanes, seeding defaults, team structure, and session structure.

Prerequisites

• Meet created with sport set to Indoor Track & Field or Outdoor Track & Field.
• Divisions created or planned.
• A clear list of events to be contested.
• A seeding profile decision if you want meet-wide default seeding behavior.

Seeding Profile at Meet Creation

When you create a T&F meet, the basics step includes a Seeding profile picker.

Use it to choose the meet’s default seeding behavior by discipline group. This is the best place to standardize:

• sprint vs distance seeding defaults
• relay defaults
• field-flight defaults
• advancement starting points
• team-lane defaults when applicable

The meet can still override those defaults later in the seeding workspace, but choosing the right profile up front makes the queue and bulk-seeding workflow much faster.

Event Selection in the New-Meet Wizard

2Timer’s T&F setup flow starts with a structured event-selection matrix instead of a blank event list.

In the wizard you can:

• choose preset Track Events
• choose preset Field Events
• choose preset Relay events
• set a Rounds count for each selected event
• use girls / boys / Both selections
• add custom timed, field, or relay events when the preset catalog is not enough

This is one of the more distinctive T&F setup workflows in 2Timer because the round structure can be planned before the meet is even created.

Event Disciplines

Each T&F event must have the correct discipline assigned. This controls seeding behavior, result presentation, and whether wind or field-series workflows apply.

If the discipline is wrong, later workflows such as seeding, wind entry, and field-event results will not behave as expected.

Multi-Round Events

For events with prelims, semis, or finals:

1. Open the event.
2. Add each round in order.
3. Set the maximum entries per heat or flight for that round.
4. Enter an expected heat count if you want planning guidance before seeding.

Round order matters:

• the first configured round is round 1
• the last configured round is the finals round

Rounds can inherit capacity from meet defaults when you do not want to hard-code max-per-heat or flight size on every round.

An event with no rounds configured is treated as a single-round finals-only event.

Heats and Lanes

Heats and lanes are usually assigned through the seeding workflow, but your setup still affects the outcome:

• lane capacity comes from event and meet defaults
• seeding-profile defaults can influence effective capacity for some discipline groups
• round structure determines how many heats are needed
• event discipline determines whether lane logic or field-flight logic applies

After seeding runs, heat and lane assignments appear on entries and start-list reports.

If you need to change them manually later, use the entry editor and mark the assignment as an override so reseeding does not replace it.

Team Lane Setup

If the meet will use reserved team lanes, do not wait until seeding day to think about team structure.

2Timer’s team-lane workflow depends on three pieces:

• a team-lane template
• each team’s meet-wide Lane Slot
• a round configured to use team-lane seeding

The setup implication is simple: make sure the teams exist and their lane slots are assigned before you expect team-lane seeding to preview correctly.

See Team-Lane Seeding.

Sessions

For large indoor or outdoor meets, use Sessions to group event blocks by day or time.

Use sessions when:

• the meet spans multiple days
• you want separate morning and afternoon blocks
• you need schedule reports that reflect event grouping

Typical workflow:

1. Create sessions with a name and start time.
2. Choose fixed mode for clock-time sessions.
3. Choose rolling mode for blocks that run event-to-event.
4. Assign events or rounds into those sessions.

Field Measurement Defaults

Field-event measurement units are set at the meet level:

• metric
• english

This affects how jumps and throws are displayed and entered. Divisions can override when needed, but the meet-level setting should match the way your officials and reports are expected to operate.

Team Scoring Setup

Before race day, decide whether the meet needs any non-default team-scoring behavior.

At the meet level, T&F setup can include:

• an individual place-points ladder
• a relay place-points ladder
• a cap on individual scorers per school
• a cap on relay squads per school

If you skip this review, the meet will still work, but your team outputs may not match the rulebook you are scoring under.

See Track and Field Team Scoring.

Unattached and non-scoring teams

If a school or club should appear in the meet but not count toward team scoring, mark that team as Unattached on the Teams page or in the team editor.

This is the main non-scored-team workflow in 2Timer. It matters most before race day because it affects scoring, league macros, and final team reports.

See Teams and Leagues.

Leagues and double-dual setups

If the meet needs conference splits, league scoring views, or double-dual style head-to-head summaries, set up leagues before final reporting.

For double-dual style scoring, 2Timer includes a shortcut on the Leagues page:

• Macros
• Generate Double-Dual Leagues

That macro builds pairwise league groupings from the meet’s scoring teams so you do not have to create every matchup manually.

Recommended Setup Order

1. Create the meet.
2. Choose or confirm the meet’s seeding profile.
3. Create divisions.
4. Add events with the correct discipline and round counts.
5. Check track defaults, field units, and sessions.
6. Create or verify teams.
7. Mark any non-scoring teams as Unattached.
8. Assign team Lane Slot values if the meet will use team-lane seeding.
9. Create leagues if the meet needs conference splits or double-dual reporting.
10. Import athletes and entries.
11. Review seeding, team structure, and scoring settings before race day.

Related Pages

• Track and Field
• Seeding and Advancement
• Seeding Profiles and Defaults
• Team-Lane Seeding
• Field Events
• Relays
• Track and Field Team Scoring
• Teams and Leagues
• Importing Data