Sessions

Purpose

Group track and field rounds into schedule blocks so operators can organize the meet by time window, venue, or competition session.

When to Use This Page

Use Sessions when:

your meet has morning and afternoon blocks
your meet spans multiple days
different venues need their own schedule grouping
you want session-aware schedule and operations views

The current public workflow is mainly for track and field meets.

Prerequisites

A track and field meet already exists.
Events and rounds already exist, or are planned soon.
You know whether each session should be a fixed clock-time block or a rolling block.

How Sessions Work in 2Timer

A session is a named schedule container for rounds.

Each session can include:

Name: such as Friday Morning or Afternoon Field
Start: an optional session-level start date/time
Mode: fixed or rolling
Location: an optional venue hint
Sequence: the session order in the meet

Rounds are assigned into sessions one round at a time. A session therefore is not just a note on the meet; it is an organized list of actual event rounds.

Fixed vs. Rolling Sessions

Fixed

Use fixed when the session should anchor to real clock times.

Examples:

field events start at 9:00 AM
finals session begins at 1:30 PM

In a fixed session:

the session start is meant to represent a real scheduled starting point
round-level times can be filled in as actual clock times within that session
reports and operations views can treat the session as a time-anchored block

Rolling

Use rolling when the session is more of an ordered block than a strict timestamped schedule.

Examples:

events run one after another after the prior round finishes
the exact time depends on meet flow

In a rolling session:

the order of rounds matters more than exact clock times
you can still add round-level times, but the session is primarily an ordered sequence
this is often the better choice when officials move through events as the meet unfolds rather than by a rigid printed clock

Session Fields

Name

Use the name staff will actually recognize on race day, such as Day 2 Finals, Morning Track, or East Pit Field.

Start

The session start is optional, but helpful when the block has a real date/time anchor.

You can leave it blank when the session is mainly organizational.

Mode

Choose:

fixed for real scheduled blocks
rolling for ordered blocks that depend on meet flow

Location

Location is an optional venue hint such as:

Main Straight
North Runway
East Ring

This is especially useful when multiple venues are active at once and you want session-oriented operations views to be clearer.

The Sessions Page

Open Sessions from the meet navigation.

Use this page to:

create sessions
rename sessions
change start time, mode, and location inline
move sessions earlier or later in the meet order
assign rounds into a selected session
add or move rounds by button or drag-and-drop
reorder rounds inside that session by dragging
unassign rounds from a session
delete sessions you no longer need

The page is organized in two parts:

a session tab bar across the top
a selected-session workspace on the left
an Available Rounds panel on the right

The Available Rounds panel is where you find rounds that are not yet assigned to the selected session.

By default, that panel emphasizes rounds that are effectively unassigned for the current session workflow:

rounds with no session assignment yet
optionally, rounds already assigned somewhere else when you turn on Show assigned

This makes it easier to build one session at a time without losing track of what is still unscheduled.

Common Workflows

Create a session

Open Sessions.
Click Add Session.
Enter the session name.
Choose the mode: fixed or rolling.
Enter a start time if you want one.
Save.

After creation, you can refine the session inline by editing:

name
start
mode
location

Assign rounds to a session

Select the session tab you want to edit.
Find the round in the available-rounds panel.
Either click Add or drag that round into the selected session.
Repeat until the session contains the intended schedule block.

Sessions are round-based, so prelims and finals from the same event can be placed in different sessions if needed.

If Show assigned is turned on, the right-side list can also show rounds already living in another session. In that case, the button changes from Add to Move so you can reassign the round directly.

Reorder rounds inside a session

Drag the assigned rounds on the left into the order you want.

This is useful when the schedule sheet should reflect an intentional running order instead of the default event order.

The drag handle on each assigned round is the main visual cue that the order is editable.

Move a session earlier or later

Use the Earlier and Later controls in the selected session settings.

This changes the overall session sequence without rebuilding the rounds inside it.

Remove a round from a session

Use Remove on the assigned round row.

That does not delete the event or round. It simply makes that round unassigned again so it can be scheduled elsewhere later.

Add round-level time or notes

Inside the assigned-round list, each row can also hold:

a round-level scheduled time
a short note

The round-level time is useful when the session has a broad start block but specific rounds still need their own listed times.

Recommended Setup Pattern

Create the sessions first.
Decide whether each one is fixed or rolling.
Add location hints for parallel venues when useful.
Assign rounds after the event structure is stable.
Drag the assigned rounds into the intended order.
Add round-level times where needed.
Recheck the order before publishing programs or operations reports.

Common Scenarios

Morning field / afternoon track

Typical pattern:

Morning Field
Afternoon Track

This works well when events are clearly split by venue and time block.

Multi-day championship meet